tinydancer
Diamond Member
- Oct 16, 2010
- 51,845
- 12,821
Another broken law in this sorry saga. No doubt about it. The IRS is guilty as charged and must be scared shitless to keep on breaking laws.
So who do you think they're covering for? What are they hiding?
The Internal Revenue Service is required by federal law to keep records of all agency emails and to print out hard copies of the emails to make sure they get saved in the event of a computer glitch.
The IRS recently claimed that it lost 24,000 of 67,000 emails that ex-official Lois Lerner sent between 2009 and 2011, due to a computer crash.
The IRS, which agreed to turn over all of Lerner’s emails to the House Committee on Ways and Means, specifically lost emails Lerner sent to other Obama administration agencies and the White House. Lerner is a major figure in the targeting scandal that has hit the IRS
“Please note that maintaining a copy of an email or its attachments within the IRS email MS Outlook application does not meet the requirements of maintaining an official record,” the IRS stated. “Therefore, print and file email and its attachments if they are either permanent records or if they relate to a specific case.”
Losing all evidence of agency emails, therefore, is a violation of federal law.
IRS required by law to print out emails for record-keeping | The Daily Caller
EDIT TO ADD NOTICE:
This is not an IRS guideline or suggestion or hint. It is a Federal Law.
1.10.3.2.3 (07-08-2011)
Emails as Possible Federal Records
All federal employees and federal contractors are required by law to preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency. Records must be properly stored and preserved, available for retrieval and subject to appropriate approved disposition schedules.
The Federal Records Act applies to email records just as it does to records you create using other media. Emails are records when they are:
Created or received in the transaction of agency business
Appropriate for preservation as evidence of the government’s function and activities, or
Valuable because of the information they contain
If you create or receive email messages during the course of your daily work, you are responsible for ensuring that you manage them properly. The Treasury Department’s current email policy requires emails and attachments that meet the definition of a federal record be added to the organization’s files by printing them (including the essential transmission data) and filing them with related paper records. If transmission and receipt data are not printed by the email system, annotate the paper copy. More information on IRS records management requirements is available at http://erc.web.irs.gov/Displayanswers/Question.asp?FolderID=4&CategoryID=5 or see the Records Management Handbook, IRM 1.15.1 http://publish.no.irs.gov/IRM/P01/PDF/31421A03.PDF).
An email determined to be a federal record may eventually be considered as having historical value by the National Archivist prior to disposal. Therefore, ensure that all your communications are professional in tone.
Please note that maintaining a copy of an email or its attachments within the IRS email MS Outlook application does not meet the requirements of maintaining an official record. Therefore, print and file email and its attachments if they are either permanent records or if they relate to a specific case.
Internal Revenue Manual - 1.10.3 Standards for Using Email
So who do you think they're covering for? What are they hiding?
The Internal Revenue Service is required by federal law to keep records of all agency emails and to print out hard copies of the emails to make sure they get saved in the event of a computer glitch.
The IRS recently claimed that it lost 24,000 of 67,000 emails that ex-official Lois Lerner sent between 2009 and 2011, due to a computer crash.
The IRS, which agreed to turn over all of Lerner’s emails to the House Committee on Ways and Means, specifically lost emails Lerner sent to other Obama administration agencies and the White House. Lerner is a major figure in the targeting scandal that has hit the IRS
“Please note that maintaining a copy of an email or its attachments within the IRS email MS Outlook application does not meet the requirements of maintaining an official record,” the IRS stated. “Therefore, print and file email and its attachments if they are either permanent records or if they relate to a specific case.”
Losing all evidence of agency emails, therefore, is a violation of federal law.
IRS required by law to print out emails for record-keeping | The Daily Caller
EDIT TO ADD NOTICE:
This is not an IRS guideline or suggestion or hint. It is a Federal Law.
1.10.3.2.3 (07-08-2011)
Emails as Possible Federal Records
All federal employees and federal contractors are required by law to preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency. Records must be properly stored and preserved, available for retrieval and subject to appropriate approved disposition schedules.
The Federal Records Act applies to email records just as it does to records you create using other media. Emails are records when they are:
Created or received in the transaction of agency business
Appropriate for preservation as evidence of the government’s function and activities, or
Valuable because of the information they contain
If you create or receive email messages during the course of your daily work, you are responsible for ensuring that you manage them properly. The Treasury Department’s current email policy requires emails and attachments that meet the definition of a federal record be added to the organization’s files by printing them (including the essential transmission data) and filing them with related paper records. If transmission and receipt data are not printed by the email system, annotate the paper copy. More information on IRS records management requirements is available at http://erc.web.irs.gov/Displayanswers/Question.asp?FolderID=4&CategoryID=5 or see the Records Management Handbook, IRM 1.15.1 http://publish.no.irs.gov/IRM/P01/PDF/31421A03.PDF).
An email determined to be a federal record may eventually be considered as having historical value by the National Archivist prior to disposal. Therefore, ensure that all your communications are professional in tone.
Please note that maintaining a copy of an email or its attachments within the IRS email MS Outlook application does not meet the requirements of maintaining an official record. Therefore, print and file email and its attachments if they are either permanent records or if they relate to a specific case.
Internal Revenue Manual - 1.10.3 Standards for Using Email
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